Real Estate Accounting That Keeps Up With Your Portfolio

Real estate accounting and CFO support built for growing portfolios.

As your real estate portfolio grows, so does the financial workload behind it. More properties mean more transactions, bank accounts, bills, deposits, reconciliations, and reporting to stay on top of. PHG provides real estate bookkeeping and accounting support designed to keep your books organized, reconciled, and ready for better financial decisions—without the cost of hiring in house.

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Testimonials

“We have dealt with 2 fractional CFOs and 4 bookkeepers before we found PHG. PHG came in and did what others couldn’t. We actually know our numbers and have infrastructure in place to make sure our numbers are accurate.”

Sam Allsop

Neil Roofing

“PHG has handled our financial reporting since 2024 and I wish we’d done it sooner. We’re a roofing and exteriors contractor across several Western markets. PHG gives me monthly reporting that actually reflects how the business runs  margin by location, by rep, and by job, plus cash, working capital and a forecast. Not just one number at the bottom of a P&L. The commentary is what sets them apart. Shane tells me exactly what’s happening and what to do about it, in plain language. No spin, no filler. Best financial partner we’ve worked with. Highly recommend to any contractor who’s serious about knowing their numbers.”

Vazgen Dallakyanopen

Cobex Construction Group

“PHG has been incredible to work with. Their team is patient, informative, knowledgeable, and easy to work with. PHG has helped us gain a clearer view of our financials and provided valuable guidance as we approach a potential sale. I would highly recommend working with PHG.”

Joey Bryant

SWORD Roofing

“We have been using PHG for over two years now. Their level of sophistication with accounting and KPI’s is something I haven’t seen in my 38 years of business. Their ability to export data and dice it has been invaluable to our team. We highly recommend their services.”

Dale DesJardins

Absolute Aluminum

“PHG has helped us understand our own numbers in a way we hadn’t been able to before. They have enhanced our bookkeeping, expanded our reporting capabilities, and even assessed our marketing strategies. The PHG team is incredibly knowledgeable across many fields, and has been responsive, accessible, and highly effective as a partner. Working with PHG has been a great experience  one that we would definitely recommend!”

Megan DuVarney

Grey Gold Concrete

“PHG has transformed our bookkeeping by turning it into a tool used to monitor and steer the business. Instead of only using Quickbooks for tax filing, we now have the visibility and confidence in the numbers to uncover new opportunities and best position Amped for future growth. Outside of visibility and insightful financial reviews, PHG has assisted with the developing the compensation structure of our sales team, budget development, quoting best practices etc.. They have been great partners.”

Trey Flake

Amped Security

“PHG has completely transformed the financial side of our roofing company in Florida. With multiple locations, we struggled with our finances until we started working with them. Their fractional CFO services have been incredibly valuable, offering strategic insights and financial leadership without the need for a full-time CFO.”

Ryan McPherson

Quality Roofing

“I engaged PHG’s Fractional CFO group to organize my financials and data in preparation for a potential sale. Their team expertly positioned my business to maximize its value. When the time was right, PHG’s Buyside M&A Team connected me with an excellent partner and secured a fantastic deal, saving me from paying a sell-side broker fee. PHG provided guidance and support from start to finish, and I would strongly recommend that any strategic-minded business owner consider speaking with them.”

Chad Hale

Hale’s Roofing

Why Choose PHG to Handle Your Real Estate Accounting Services

Real Estate Accounting, Not Generic Bookkeeping

Real estate books come with their own complexities, from property- and entity-level activity to loan balances, owner transactions, capital expenditures, and recurring reconciliations. PHG brings accounting expertise built around how real estate businesses actually operate, with senior-level oversight when more complex questions arise.

Timely Books You Can Use to Run the Portfolio

You should not have to wait months to understand how your properties are performing. We maintain and close your books on a consistent monthly schedule, giving you reliable financials for reviewing cash flow, property performance, lender requests, and management decisions.

Reporting That Stays Ready for What Comes Next

Clean books matter well beyond tax season. Whether you are refinancing a property, acquiring another asset, bringing in an investor, preparing for a sale, or simply reviewing portfolio performance, PHG keeps your accounting organized and your financial reporting ready when it matters.

Support That Scales With Your Portfolio

The accounting needs of five properties are different from those of fifty. PHG can expand support as your portfolio, entities, and transaction volume grow without requiring you to add internal accounting headcount. Predictable monthly pricing, responsive support, and no long-term lock-in keep your accounting flexible as you scale.

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Meet Our CFOs & Bookkeeping Professionals

You’ll know who is working on your books, with a consistent accounting team that gets to know your portfolio, entities, and reporting needs.

Logan Marita

Alan Donovan

Shane McCormick

Eric Suh

Tracy Jones

Colton Townes

Jay Homan

Righley Medders

Real Estate Accounting Services Built Around Your Business

From ongoing bookkeeping and reconciliations to monthly close, financial reporting, and CFO support, PHG keeps your accounting organized, accurate, and current.

Monthly Bookkeeping & Close

We record and categorize ongoing financial activity and maintain the books throughout the month so accounts are ready for an organized monthly close.

Bank & Credit Card Reconciliation

Accounts are reconciled against the books to identify missing transactions, duplicates, timing differences, and other discrepancies before they become larger issues.

Accounts Payable & Receivable

PHG can help maintain visibility into bills, vendor activity, receivables, and other recurring cash-flow items based on the scope of your engagement.

Property & Entity-Level Reporting

Organized accounting helps you review performance across individual properties, entities, or the broader portfolio rather than relying on one combined view of the business.

Accruals & Balance Sheet Accounting

We help maintain appropriate balance sheet activity, including applicable accruals, prepaid expenses, loan balances, fixed assets, and other accounts included within your bookkeeping scope.

Catch-Up & Cleanup Bookkeeping

Behind on reconciliations or dealing with inconsistent books? PHG can review prior-period activity, identify accounting issues, and bring the books to a cleaner starting point for ongoing work.

Experts In All Property Types

Single-Family

Multi-Family

Student Housing

Affordable Housing

Community Associations

Commercial

Why Real Estate Accounting Requires Specialized Expertise

Real estate accounting involves more than recording income and expenses. The way transactions are structured, classified, and reported can directly affect the accuracy of your financials and how clearly you understand the performance of your business.

As your portfolio grows, so does the accounting complexity. More properties, entities, financing activity, and transactions create more opportunities for inconsistencies if the books are not managed with real estate in mind.

PHG combines specialized bookkeeping with CFO-level support to bring structure and consistency to that complexity, giving you financial information you can rely on as you operate, invest, and grow.

Multiple Properties, Entities & Accounts

Real estate businesses often span multiple properties, LLCs, bank accounts, loans, and owners. Activity has to be tracked at the correct property and entity level while still giving you a clear view of the overall portfolio.

Real Estate Transactions Need the Right Treatment

Security deposits, mortgage principal and interest, capital improvements, owner contributions and distributions, acquisitions, and closing costs cannot all be treated like ordinary business expenses. Accurate classification is critical to reliable financials.

Reporting Goes Beyond a Standard P&L

Real estate owners need visibility at both the property and portfolio level. That means tracking metrics and financials such as NOI, cash flow, balance sheet activity, and individual property performance for management, lenders, and investors.

Real Estate Accounting Support for Growing Portfolios

PHG can support real estate businesses with different ownership structures, asset types, and accounting needs.

Real Estate Investors

Accounting support across rental properties, investment entities, acquisitions, and ongoing portfolio activity.

Property Owners & Operators

Maintain organized books while keeping visibility into property-level financial performance and cash flow.

Property Management Companies

Support for the higher transaction volume, vendor activity, receivables, reconciliations, and reporting that come with managing multiple properties.

Commercial Real Estate

Accounting support for commercial property operations, including applicable property-level expenses, tenant activity, and CAM-related accounting.

Residential Portfolios

Bookkeeping and reporting for single-family and multifamily rental operations.

Real Estate Developers

Accounting support for operating activity and projects based on the accounting requirements and scope of the engagement.

How It Works

We Learn How Your Portfolio Is Structured

We start with a brief discovery call to understand your business, goals, and financial challenges.

We Clean Up, Organize, and Maintain the Books

We address prior issues, reconcile accounts, and establish a clean starting point before moving into ongoing CFO and bookkeeping support, including transaction recording, reconciliations, monthly review, reporting, and the other accounting responsibilities included in your scope.

We Keep You Informed Month After Month

You receive clear financials and ongoing access to your team to review results, answer questions, and support decisions as your portfolio and business evolve.

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Case Studies

How We Helped a $15M Business Improve Margins Through Compensation Redesign

Service :  Fractional CFO

Industry :  Roofing

The Challenge

The business was selling too many lower-margin jobs, limiting overall profitability and putting pressure on performance.

What We Did

We restructured the commission plan so higher gross profit jobs earned higher payouts, while also reducing base salaries to create stronger performance incentives.

The Outcome

Gross profit increased by 5%, and jobs sold below 35% gross profit decreased by 30%.

Key Takeaway

A well-designed commission structure can drive better sales decisions and stronger financial results

How We Helped a $30M Business Protect Profitability During a Down Year

Service :  Fractional CFO

Industry :  Roofing

The Challenge

The company entered 2025 expecting 25% revenue growth, but instead experienced a 15% decline, creating an urgent need to reduce costs and protect profitability.

What We Did

We compared the company’s financials to industry benchmarks and built a bottoms-up budget to identify cost-saving opportunities. This revealed more than $1M in redundancies that could be eliminated, along with another $500K in fixed costs that could be shifted to subcontractors as variable costs.

The Outcome

The company remained profitable despite a down year and was better positioned to respond quickly when growth returns.

Key Takeaway

A disciplined cost structure helps businesses stay profitable during downturns while preserving flexibility for future growth.

How We Helped a $35M Business Reduce Payment Processing Costs

Service :  Fractional CFO

Industry :  Roofing

The Challenge

The company was processing more than 1,500 annual credit card payments, resulting in significant transaction fees that reduced overall profitability.

What We Did

We negotiated with the vendor to reduce credit card processing fees and lower the company’s annual payment-related costs.

The Outcome

The business realized nearly $100K in annualized fee savings.

Key Takeaway

Even small improvements in vendor terms can create meaningful savings at scale.

How We Helped a $10M+ Business Build a Stronger Financial Foundation

Service :  Bookkeeping

Industry :  Concrete

The Challenge

The company had not filed taxes in three years, was still operating on a cash basis, and lacked reliable financial visibility to support better decision-making.

What We Did

We cleaned up the financials, transitioned the business from cash to accrual accounting, and began reviewing job costing data to identify gross profit opportunities tied to errors in the estimating template.

The Outcome

The company established a more accurate financial foundation, improved visibility into job performance, and uncovered opportunities to strengthen gross profit.

Key Takeaway

Clean financials and accurate job costing give businesses the insight they need to improve profitability and plan with confidence.

How We Helped a $25M+ Business Rebuild Financial Clarity After a Failed Acquisition

Service :  Bookkeeping

Industry :  Roofing

The Challenge

The company believed it was generating $11M in EBITDA during an acquisition process, but the true figure was closer to $6M. When that gap came to light, an $80M acquisition offer fell through. The business needed a deeper financial cleanup to understand performance and recover lost value.

What We Did

We led a multi-year financial cleanup that uncovered more than $1M in cost-reduction opportunities, identified misbilling from material vendors, and found received checks that had not been cashed.

The Outcome

The company gained a more accurate view of financial performance, uncovered meaningful cash and cost savings, and created a stronger foundation for future growth or transaction readiness.

Key Takeaway

Clean, accurate financials are critical to protecting business value and avoiding costly surprises during a transaction.

How We Helped a Business Correct Financials That Showed a False Loss

Service :  Bookkeeping

Industry :  HVAC

The Challenge

A multi-location HVAC contractor believed it was heading toward bankruptcy after its financials appeared to show negative $1 million in EBITDA, despite recently winning and starting several large jobs. The books were not accurately reflecting business performance.

What We Did

We performed a deep review of the financials and found the company was actually generating closer to $2.1 million in EBITDA. We identified that several large material prepayments had been recorded before the related revenue was recognized, distorting profitability. From there, we led a multi-year cleanup to transition the business to full accrual accounting, supported by a monthly over/under billed adjustment process.

The Outcome

The company gained a far more accurate view of financial performance and discovered the business was much healthier than it appeared. With cleaner reporting and a stronger accounting foundation, leadership could make decisions based on reality rather than misleading financials.

Key Takeaway

In project-based businesses, inaccurate revenue recognition can make a profitable company look distressed. Clean accrual-based reporting creates the clarity needed to manage confidently and plan for growth.

How We Helped Increase a Home Services Company's Acquisition Offer from $4M to $7M in Five Months

Service :  CFO & Bookkeeping

Industry :  Fire & Life Safety

The Challenge

The company received a $4 million acquisition offer, but incomplete financial reporting limited buyer confidence. Rather than move forward, both parties agreed to revisit the opportunity after the business strengthened its financials.

What We Did

Following the pause in negotiations, the company engaged PHG's CFO & Bookkeeping team to improve its financial reporting, clean up the books, and provide a clearer picture of business performance. Over the next five months, we prepared the company for buyer due diligence with accurate, reliable financials.

The Outcome

With stronger financial reporting and greater buyer confidence, the company returned to the negotiating table five months later, increasing its acquisition offer from $4 million to $7 million.

Key Takeaway

Accurate financial reporting and CFO oversight can strengthen buyer confidence, improve negotiating leverage, and maximize business value during a sale.

FAQs

Focus on the Portfolio. We’ll Handle the Accounting.

PHG gives real estate businesses the bookkeeping, reporting, and financial support needed to stay organized as they grow. Tell us how your portfolio is structured and where your books stand today, and we’ll outline where we can help.

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